Purpose:
秀色直播's College promotes and protects the privacy of all individuals associated with the school, i.e. students, staff, parents, wh膩nau, guardians, and any others. We follow the key principles of the Privacy Act 2020, which describe how we may collect, use, store, and dispose of personal information. The Office of the Privacy Commissioner administers the Act and encourages best practice.
We've used the word "parent" throughout this section to refer to parents and guardians.
Our Privacy Officer deals with requests for personal information and, if required, liaises with the Privacy Commissioner in any investigations. Our Privacy Officer is the Risk Manager.
Our Privacy Guidelines inform:
how we collect, store, and dispose of information
what information we collect
how we use and disclose information about individuals
how individuals may access information relating to them that is held by College
how to manage the rights of parents regarding information about their child.
It is important that staff understand College's privacy guidelines, especially in relation to personal information and reporting breaches.
Privacy Guidelines:
The Privacy Act 2020 is primarily concerned with good information handling practices, and is made up of 13 information privacy principles. The following guidelines apply these principles.
Guidelines for collecting, using, storing, and disposing of personal information
The number in brackets after each guideline refers to the relevant .
Purpose, source, and manner of collecting personal information
When we collect personal information about an individual, we make known the purpose of collecting it, who will have access to it, and whether it is compulsory or optional information. We advise that individuals have the right to request access to, and correction of, their personal information.
- We only collect personal information:
for purposes connected with the function of the College, and only when it is necessary to have this information [1]
directly from the person concerned, or, if a student, their parent or guardian, unless it is publicly available from elsewhere, or the person's interests are not prejudiced when we collect the information from elsewhere [2]
in a transparent manner [1,3]
in a lawful and fair manner, and avoid intruding on people's privacy as much as possible, especially vulnerable children or young people [4].
Storage, access, correction, and accuracy of personal information
We have reasonable safeguards in place to protect personal information from loss, unauthorised access, use, or disclosure. We may require volunteers and third party contractors to sign confidentiality agreements [5].
If an individual wants access to information we hold about them, we provide it. Individuals may request correction of this information or, when not corrected, that a record of the request is attached to the information [6,7].
We take reasonable steps to make sure personal information is correct, up to date, relevant and not misleading [8].
Holding, disclosing, and disposing of personal information
We only keep information for as long as it is needed, and for the purposes for which it was obtained. When a student moves to a new school and their records are requested, we forward the relevant information that we hold. We securely dispose of personal information that is no longer needed. [9]
Information is only used for the purposes for which it was obtained except in certain circumstances (for example, for statistical purposes where the person's identity is not disclosed) [10].
- We safeguard students鈥� information and we do not release that information to third parties unless we are allowed, or required, to release information by law. This covers disclosure to persons other than those able to legitimately access material about their own children.
As a general rule, information about any person is not given to a third party without the person's knowledge, unless:the information is already publicly available
it is being passed on in connection with a purpose for which it was obtained, for example, to the student's new school.
the right to privacy is over-ridden by other legislation or law, including a court order
it is necessary for the protection of individual or public health and safety [11].
Disclosing personal information outside New Zealand
秀色直播's College only discloses personal information outside New Zealand if:
a parent authorises the disclosure, and understands that we cannot guarantee the security of the information once it is sent outside New Zealand (for example, sending a report to an 秀色直播 student's parents), or
we reasonably believe the country where the information is sent has comparable privacy safeguards [12].
Unique identifiers
Where necessary, and when it's useful for administrative purposes, we use the National Student Number (NSN) or other personal ID numbers. Except for the NSN, College will not use the same ID number for a student that another agency also uses for them [13].
Personal Information
College collects personal information (information about an identifiable individual) to:
provide a high standard of teaching and learning
celebrate achievement and recognise diversity
- record and maintain:
student records of academic progress, through, for example, portfolios, digital learning stories, etc
accounts
- provide:
library and information technology services
learning behaviour programmes
accurate information to other education providers to ensure proper and safe transfer of students
information to the College's fundraising group for liaison and fundraising purposes
report/disclose information to government bodies or other agencies for the purposes of funding/support or to meet contractual/legislative obligations, e.g. Ministry of Education, Work and Income, Oranga Tamariki 鈥� Ministry for Children, district health boards, etc
Produce College communications and maintain the College鈥檚 website and management systems.
To do this, College collects and holds the following information:
Personal 鈥� full name, date of birth, gender, names and ages of siblings, ethnicity (statistical), citizenship/residency status/eligibility criteria, iwi, first language, and religion (optional).
Health 鈥� doctor's name, proof of , medical conditions/health matters/disabilities about which College should be aware.
Education 鈥� information relevant to the student's learning, such as the student's interests, any aspect of behaviour, performance in class, test results, electronic images including photographs, videos and audio recordings (for teaching and learning and reporting purposes).
Caregivers 鈥� caregiver contact details (address, phone, email), relationship to the student, occupation (optional), and .
Bank account information (Direct Debit authorisation) to charge personal bank accounts
College may require certain documentation to verify the information above (e.g. passport, birth certificate, etc.)
How we will use our personal information
We will use your personal information:
to verify your identity
to provide education services and products to you
to market our services and products to you, including contacting you electronically (e.g. by text or email for this purpose)
to improve the services and products that we provide to you
to undertake credit checks of you if necessary
to invoice you and to collect money that you owe us, including authorising and processing credit card transactions
to respond to communications from you, including a complaint
to conduct research and statistical analysis on an aggregate basis
to protect and/or enforce our legal rights and interests, including defending any claim
for any other purpose authorised by you or the Act.]
DISCLOSING YOUR PERSONAL INFORMATION
We may disclose your personal information to:
any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products
staff involved with student welfare and pastoral care - this commonly would be Health Centre Nurses, Other Medical Practitioners, Counsellors and Housemasters
staff involved with student EOTC activities for the purposes of student safety
a credit reference agency for the purpose of credit checking you
other third parties (for anonymised statistical information)
a person who can require us to supply your personal information (e.g. a regulatory authority)
any other person authorised by the Act or another law (e.g. a law enforcement agency)
any other person authorised by you.
A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand.
From time to time, 秀色直播's College may use third-party providers:
to facilitate communication between College and home
to provide services to College which support teaching and learning.
This may involve sharing some information (e.g. an email address or phone number) with the provider.
We only use such services when the College is satisfied that the third party provider鈥檚 privacy policy, settings, and controls, are secure and managed appropriately, and that the use of the service complies with our privacy policy, and the purpose for which any information was gathered in the first place.
PROTECTING YOUR PERSONAL INFORMATION
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note the personal information that you requested the correction.
If you want to exercise either of the above rights, email us at email hidden; JavaScript is required
Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).
We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.
INTERNET USE
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site鈥檚 privacy policy before you provide personal information.
COOKIES
We use cookies (an alphanumeric identifier that we transfer to your computer鈥檚 hard drive so that we can recognise your browser) to monitor your use of the website. You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all of the features of the website
CONTACTING US
If you have any questions about this privacy policy, our privacy practices, or if you would like to request access to, or correction of, your personal information, you can contact us at email hidden; JavaScript is required